Privacy Policy

Apex Reimbursement Specialists

Privacy Policy & Terms of Service

Effective Date: July 6, 2026

Privacy Policy

Apex Reimbursement Specialists (“Apex,” “we,” “us,” or “our”) respects your privacy. This Privacy Policy explains what information we collect, how we use it, and the choices you have, when you visit our website, register for a webinar, download a resource, or otherwise interact with us.

1. Information We Collect

We collect information in the following ways:

Information you provide directly, such as your name, email address, phone number, practice name, job title, and any details you submit through a registration form, contact form, assessment tool, or webinar signup.

Information collected automatically, such as your IP address, browser type, device information, pages visited, and referral source, gathered through cookies and similar tracking technologies when you use our website.

Information from third parties, such as webinar platforms, email service providers, or advertising platforms we use to deliver our services, which may share engagement data (for example, whether you opened an email or attended a webinar) back to us.

2. How We Use Your Information

We use the information we collect to:

  • Register you for webinars, deliver requested resources (such as checklists or assessments), and respond to inquiries
  • Send you educational content, event invitations, and related marketing communications
  • Improve our website, content, and services
  • Analyze aggregate trends in how our content and offers perform
  • Comply with legal obligations and enforce our agreements

We do not sell your personal information to third parties.

3. How We Share Your Information

We may share your information with:

  • Service providers who help us operate our business, such as email marketing platforms, webinar hosting providers, CRM systems, and analytics providers, under agreements that limit their use of your data to the services they provide us
  • Legal authorities, if required to do so by law, subpoena, or other legal process
  • A successor entity, in the event of a merger, acquisition, or sale of some or all of our assets

4. Cookies and Tracking

Our website uses cookies and similar technologies to recognize your browser, remember your preferences, and understand how visitors use our site. You can control cookies through your browser settings. Disabling cookies may affect certain features of the site.

We may also use analytics tools (such as Google Analytics) and advertising pixels (such as Meta or LinkedIn) to measure the performance of our content and ads. These tools may collect information about your activity across different websites over time.

5. Your Choices and Rights

Email communications. You may unsubscribe from marketing emails at any time using the link included in every message we send. Note that you may still receive transactional messages related to a service you’ve requested.

Access, correction, and deletion. You may request access to, correction of, or deletion of your personal information by contacting us at the email address below.

California residents. If you are a California resident, you may have additional rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information we collect, the right to request deletion, and the right to opt out of the sale or sharing of personal information (which, as noted above, we do not do).

EU/UK visitors. If you are located in the European Union or United Kingdom, you may have additional rights under the General Data Protection Regulation (GDPR), including the right to access, correct, delete, or port your data, and the right to object to or restrict certain processing. Our lawful basis for processing your information is generally your consent (for marketing communications) or our legitimate interest in operating and improving our business.

6. Data Security

We use reasonable administrative, technical, and physical safeguards to protect your information. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.

7. Data Retention

We retain personal information for as long as necessary to fulfill the purposes described in this policy, unless a longer retention period is required by law.

8. Children’s Privacy

Our services are intended for business professionals and are not directed to individuals under the age of 18. We do not knowingly collect personal information from children.

9. Changes to This Policy

We may update this Privacy Policy from time to time. The “Effective Date” at the top of this page indicates when it was last revised. Continued use of our website or services after a revision constitutes acceptance of the updated policy.

10. Contact Us

If you have questions about this Privacy Policy or wish to exercise any of the rights described above, contact us at:

Apex Reimbursement Specialists [2835 Smith Ave, Suite 201 Baltimore, MD 21209 info@apexreimbursement.com 410-710-6005